How to Meet IT Project Deliverables?

At DAS Solutions we often work with our partners on creating a project plan and project-related documentation. One of the first things we do before starting the project is discuss the IT project deliverables.

A deliverable is an item produced as a part of the project. As the project moves forward, deliverables are further defined and specified. Deliverables can be tangible or intangible. For example, if you need to implement a system that tracks orders, your key deliverables will include tangible (the system itself) and intangible (training sessions for employees) items.

The most important thing to do to meet the IT project deliverables is to define them.

Clearly stated deliverables will help you see the project strategically. Once the deliverables are identified, they serve as a foundation for the success of the project. That is why it is crucial that project managers take enough time to gather and analyze all relevant information.

The deliverables need to meet the following criteria:

  • Have a detailed and clear description for all team members involved in the project;
  • Specify the operations and functionalities that will be performed by the software;
  • Ensure alignment with all requirements provided by the customer;
  • Clearly establish the client’s expectations;
  • Secure the client’s consent and acceptance;
  • Serve as a measurable basis for deliverables’ testing and review.

Keep the documentation updated

Updated documentation written clearly will help avoid any confusion. Make sure that all those involved in the project have a copy or can easily access it, because everyone has to be on the same page. Efficient coordination of the information will ensure that the deliverables are met.

Master the management of IT project deliverables

  • Assign your team tasks that have a work result. It can be a short script that allows to add new items in the bag, or it can be something more complex such as user manual.
  • Be clear about task delivery intervals. A specific date stimulates the team member to focus on the result. At the same time, don’t set too broad intervals, for example a month or two months.
  • Monitor and record the progress of larger deliverables. If something goes in the wrong direction you will be the first to notice. This will give you the opportunity to come up with a different plan.
  • Implement a formal acceptance and review procedure, this will help you avoid misunderstandings.
  • Gather a dedicated responsible team of developers and encourage knowledge-sharing between them. In case someone decides to move to a different project, you need to ensure that all deliverables for your project will be completed on time.
  • Don’t make assumptions. If something does not seem clear enough, discuss it with the team members and the stakeholders.  It is better to spend 30 minutes on making sure that there are no ambiguities left than to spend hours on re-working.

When you have a reliable and professional partner it is an exciting process of meeting project deliverables.

We recommend reading the guide on how to build a software development project plan as well.

Moving forward,
DAS Solutions Team. 

Our Approach to Your Project

Whether it’s a small task, functional system or app creation, we know that our best work happens when our clients and team speak the same language.
 
Building something significant for our clients properly, takes a weighty amount of effort. Yet how exactly do we go about getting everyone in sync?

We always encourage our clients to be active right from the start. We ask every client and their team to be as involved as possible for a successful discovery phase. We want not only in the ultimate product, but the process itself to be interesting, creative, clear and gratifying. For some clients it’s their first time teaming up with a software development company. Thus, we believe it’s meaningful that their experience runs with ease. 

1. Thoroughly Planning 

At this starting step there is knowledge transfer and research. Understanding both business and user goals. Together with the client’s team we are carefully reviewing and analyzing our findings and planning out the overall implementation strategy. As gatekeepers of projects and timelines, we help set reasonable forecasts for delivering your asked end result.

2. Diminish Drawbacks

We want to cut down the learning curve when you get on board with our team. The project itself already requires your time and regard, so why make the process more difficult? One way we diminish drawbacks is by using simple project management tools. We like YouTrack, it lets you track and manage issues from the moment they’re reported to the moment they’re fixed. Information is continuously exchanged over YouTrack and quick questions are answered in real-time on Skype.

3. Building Trust

Defensible, the most important ingredient of any successful relationship. We are as invested in your success as in our own. DAS has a consultative approach and client oriented – we always consult our clients and advise them the best ways of achieving their business scopes. We are always trying to be aligned culturally, and are focused on partnership. Our clients and companies aren’t trophies, they’re friends we’ve met on our journey. That’s one of the motive we advocate transparency throughout each phase of our process. Check out some more details how we do that here. After all, our tagline is “The Code You Trust”, explains a lot, huh? 

Whether you are a client or an agency, creating clear expectations on both sides helps foster trust and confidence. Nonetheless, save time and money, and let’s face it – brain cells. 

Want to plan an industry-designates project with us? Get started with an experienced team – contact us here. If you are more comfortable getting in touch by email, reach us at [email protected]  

Moving Forward,
DAS Solutions Team.

A letter from your future colleague, Daria

Dear Future Colleague,

I am Daria, Head of Sales, and for me DAS is a real professional adventure. I’m amongst those few people who witnessed the raise of the company, its first steps, its victories and challenges along the years. I joined the core team of DAS at the moment when its establishment was in the active process of materialization. I remember that November day when I came to see yet an empty, but already OUR first office, ah…the pleasant feeling of having your own place. It was the beginning. I met the initial small team of five developers who built the foundation of the first projects and gained the trust of our initial clients.

In the beginning, I was involved in a pilot project, not related to IT, and at some point, I was offered to try my skills in the sales department. I found it interesting, though, must confess stressful at the beginning. My colleagues trusted that I can grow my competencies in this direction. I closed my first deals and felt extremely happy. This is how I continued with the sales. In the meantime the team was growing, I was meeting great people and establishing friendly relationships.
 
Of course work is not only about friendship. Sales is a hard and responsible work. You need to always remember that it’s on you that your colleagues will be covered with tasks, projects, and of course financial benefits the next day, weeks, months.
Even though it’s not an easy job, I love my team and the way we share information, thoughts, experience, happy and sad moments together.
They are like a part of my family. It can be funny, it can be stressful.
I love to observe the difference between the dialogue you can have via emails, chats, phone calls and the moment when the person see you live. It’s like breaking the ice and entering a new space.
What I would say to new people joining DAS?… Be friendly and don’t use too much perfume, please. 🙂 
If I would be asked to share some advice for a sales person, then I would say that my main mantras are:
1. Don’t give up. Never.
2. Be yourself with your customers, because after all it’s all about human interaction.
3. Be honest in everything you do (first of all with yourself).
4. Take responsibility for your deeds. It makes you stronger and more attentive.
5. To fail is human. Learn from your fails, turn the experience into wisdom (if possible), don’t repeat it and get back to point 1.

I believe that the company is like a living house, a natural organism which can grow and evolve. In this house, every new person is like a new room with a new door which opens a new space, furnished in a distinct way, with its personal design, wallpapers, furniture and atmosphere. And each room of this house has a window with a unique view outside the house.

I wish that every new room would make the house better, stronger, more interesting, distinguished amongst many other houses and may every view from all the windows remain unique, but all as one – beautiful.

As you (maybe) can tell – being in sales doesn’t mean to lack the seed of poetry in your soul.  

Happy journeys!