Ways Automation Can Improve Your Business Processes

Continuously changing market conditions, high speed in decision-making, multitasking in asset management and the need to reduce risks require modern approaches to the work processes within any business. It allows you to free up precious resources for strategic planning and concentration of management in key areas of the company. Business automation is the partial or complete translation of repeatable, time-absorbing operations and business tasks under the control of a specialized system. As a result, you get to increase productivity and effectiveness of strategic management.

Automation is usually conducted in two ways:

– Automation of the basic business processes: for example, sales management or work with clients. In this case, it is carried out to directly increase the volume of sales, the number of products produced and increase the profitability of the entire business as a whole.
– Automation of supporting processes, such as accounting, reporting, records management. Such automation does not directly affect the increase in revenue, but helps reduce the time and costs of daily work execution.

The main tasks of business automation are the following:

– effective support of operational activities of the enterprise, control and organization of accounting
– preparation of any documents for partners/clients, including invoices, bills and business proposals
– quick receipt of reports on the state of affairs in the company for any period of time
– optimization of staff costs, increasing the efficiency of working hours by freeing employees from routine/habitual work
– minimizing the negative impact of the “human factor” on the most important business processes
– secure storage of information and data
– improving the quality of customer service

Automation of business processes can significantly improve the quality of management in the company and the quality of its product. For the enterprise as a whole, it gives a number of significant advantages like:

– Increase the speed of processing information and solve repetitive tasks
– Increase business transparency
– Increased coherence of staff and the quality of its work
– The ability to control large amounts of information
– Reducing the number of errors and improving management accuracy
– Simultaneous resolution of several tasks
– Rapid decision-making in repetitive situations

As a result of automation of the business processes – the management receives much more information for analyzing business processes in the form of detailed analytical reports and is able to direct the company qualitatively taking into account external and internal indicators.

Find out more about how an automation can help and grow your specific business, or if you have any other software development questions – just contact us at [email protected] or by filling out the Contact Form.

Moving Forward,
DAS Solutions Team.

How to Build a Software Development Project Plan

Few things are more important to a new IT product than a software development project plan. This is the one and only instrument in your toolbox that will not only be your best friend in the strategy layout, but will also save you money in the long haul. Let’s take a look at some key elements that should be taken into account when building a software development project plan.

First, write things down. The What, How, and Who of your project should be written down in order to avoid confusion but also to help you structure your own business layout. Writing things down will ensure that a healthy oversight and follow-up mechanism is being established with your software development company from the very beginning. Phone calls and Skype meetings are an excellent first step, but a good IT company will always encourage that things are spelled out on paper (or rather in 1s and 0s 😉 – they will also help when you’re unsure where to begin). A solid software development project plan has some brainstorming behind it, together with key staff involved in the project.

Secondly, don’t get side-tracked. This is the moment when you think Big Picture. Don’t become obsessed with details other than what the logic of the software should be, who will be the end-user, and what the desired results are. Everything else will work itself out within the more detailed technical architecture of the product, which generally comes after the software development project plan.

Third, and this is what I say to all our potential clients, here is an exercise that you and your team should complete in the process of developing a software project plan: brainstorm together regarding all features that your ideal product should have. Think of ALL the elements and tools that, ideally, you would want present in your project. This includes the main features, but also additional or auxiliary elements that would be nice to have at some point in your product. Once you feel you’ve reached a comfortable list of goodies, CROSS OUT ALL OF THEM EXCEPT FOR TWO OR THREE ABSOLUTELY CRITICAL THINGS that your product would not live without. These are the defining elements of your product. These are also usually the things your clients will pay for, and what your competition is lacking. They will constitute the first version of your new software, and you must focus entirely on them. Once you identify the meat-and-potatoes of your project, the rest of your software development project plan is a breeze. As soon as your core features are done and working flawlessly, you can start adding all the other nice-to-haves (new features and such). Until then, focus on the most critical two to three elements of your project.

As always, reach out to us with your IT project idea. We’ll be happy to assist!

Moving Forward,
DAS Solutions Team.

Mobile Applications Used in Business: Convenient and Simple

Mobile applications used in business improve the workflow inside the company, and have a beneficial impact on customer service and customers’ loyalty. More and more small and mid-size businesses understand the mobile trend and the fact that they need more than a website and a profile on social networks. Customers are overloaded with information and you need to add value to catch their attention and win their affection.

Mobile applications used in business are a necessity, because they can:

• provide customer service (e.g., banking or shipment tracking apps)
• give value added benefits (e.g., retail apps can use a reward program)
• bring convenience (airline apps allow you to change your flight or buy another ticket quickly)
• send push notifications to let your customers know about a promotion you are running
• bring additional revenue (your company can sell the premium version of the application)
• accelerate mundane tasks
• provide access to information when the employee is not in the office (e.g., access to CRM and databases).

A survey conducted by Canvas has shown that employees used from 1 to 5 business mobile applications in their work in 2014, while in 20% of the companies surveyed, employees used more than 10 apps in their work. Canvas has found that companies are saving a lot of money by using mobile applications that reduce manual processes. Also they have found that signature and image capture are the most popular features in business.

There are many mobile applications used in business, however if a process has to be simplified then it is close to impossible to find an application for that in an app store. In this case you need a nice and intuitive custom application developed with your process in mind. Let’s say it takes a lot of time to do a certain task, because the employee has to be outside the office and has to fill in a lot of vital, accurate information once he or she is back. If the task is completed on the go then the information stays error-free and it takes less time to complete the task. If your staff uses a custom enterprise application, then you will outperform your competitors.

Your business can streamline business processes, eliminate paperwork and make your customers loyal. Contact us to get an estimation for your custom mobile app.

Moving Forward,
DAS Solutions Team. 

IT Solutions Can Change Your Company’s Workflow

Regardless how big or small a business is, one is not able to control and follow up on the entire daily workflow that takes place in the company. Information technologies come in handy, because they help to analyze the performance and predict sales rates. IT solutions providers can develop the right software for your business which can help you in the following ways:

1. Streamline business operations

The optimization of business processes begins with the measurement of the current business process. Software can give you the opportunity to collect data such as wasted materials, the time required to complete a task or assemble a piece of equipment. You need to analyze the data and come up with a plan that will solve the problem. But what if you have a piece of software for order entry, another for accounting and the third for client relations? A good team of IT solutions providers who will be able to create a personalized integrated platform where you are able to conveniently keep track of all business operations.

2. Increase and measure your team’s productivity

A user-friendly application where employees can complete and follow up on tasks can significantly improve the company’s work processes. With new software your employees will spend their working hours more efficiently, which will save the company a lot of resources in the long run. Being able to see the tasks completed by workers during the day, one can rapidly identify problems in the workflow and cope with them.

3. Communicate more effectively with customers and business partners

Every business that works with clients must have a piece of software where information about interactions with customers and partners is held. It is vital for the business development and a growing sales rates. Besides information on previous interactions with the client, it is always nice to show some timely attention to customers or partners on birthdays or work anniversaries. IT solutions providers can develop a software that is going to fit your business objectives.

4. Minimize paper processes

Leveraging the latest print device technology can significantly impact the workflow automation by shifting from printed pages to electronic documents and thus minimizing human error. New technologies can be used to improve, fasten and automate your current manual business practices.

In case you identify a problem in the workflow of your business, address it to a professional team of IT solutions providers who will evaluate your needs and come up with a piece of software that will help your company grow.

Moving Forward,
DAS Solutions Team.