12 benefits to hire a PM to your Outsourcing team

Sometimes happens that projects do not realize their full potential or even fail, that’s why having a skilled, well-rounded, and dedicated project manager on the team, even if it is an outsourced crew, the likelihood the project will be successful and profitable regardless of your and business vision and direction. Yeah, maybe you see this as a risky leap, but it’s a great option to get an experienced person who will positively influence your business lower costs, innovate, and grow.

Our clients usually appreciate the decision to hire a dedicated Project Manager. They understand that a project manager is a person who will organize and will streamline the workflow, focusing on dozens of issues simultaneously. In such a way, customers overcome the problems, keeping the timeline, productivity, and motivation of the team and other key processes.

42% of companies don’t understand the need or importance of project management. (Project Management Institute)

The PM not just leads the team, navigating any hiccups, awkward situations like failure to meet deadlines, overstated and unjustified costs, provide clear specifications of tasks and mitigate risks. This person is always in touch with clients regardless of the time zone difference, organizing regular calls, demonstrations of the project, and gettering feedback constantly. He is responsible for the project’s success, meeting deadlines, and balancing the complex components of a project, and still, it’s only the tip of the iceberg.

Companies start looking for project managers when they’re already hurting for one between 10 and 20 employees. (Divvy)

Many businesses should already have a project manager for a team that exceeds 7 people. But the majority of outsourcing projects that are do not have a person who will take the lead, suffer from inefficiency, and work more on project development than it’s necessary.


If you want to have a management to match the business vision but not a storm of inefficiency, lack of accountability, extended timelines, and blown budgets, we kindly suggest to hire a confident and dedicated PM with wide and complex competencies as are the following:

Soft skills:Hard skills:
leadership
clearly communication
critical thinking
flexibility
proactiveness
open-mindedness
stress
transparency
decisiveness
power to motivate others
IT expertise
planning
team management/integrity
cost management
risk management
project management tools
solution-oriented
empowering others
math and analysis
delegation
conflict management

The primary benefits of hiring a project manager for the outsourcing team:

  • reducing development costs and time allocated to this process;
  • regular communication with the client and keeps a client in the loop;
  • steers the project in the right direction.

Arguments

But if you still doubt that you’re an outsourced project is an optional addition, carefully read all the clearly stated reasons below for hiring such an important expert. Learn about key tasks, responsibilities and see the importance of hiring a PM for your outsourcing team.

  1. Industry expertise.
    • The project manager clearly defines the vision, the direction of the project, based on a high-level view of business goals. As a result, he creates the action plan to be followed in order to deliver a successful and qualitative project.
  2. Diversity.
    • A temporarily hired project manager will come up with more new ideas, due to his extensive experience delivering projects of various sizes to customers in various industries and countries, while in-house PM works only for a particular project. When you work on different projects, your ideas progress. The same thing would have happened to your employees if you offered them to an outside company. They will constantly exchange experience, ideas, and knowledge. Plus, the experience of an outsourcing project manager does not permit to dull but important administrative tasks to be overlooked and focus being thinned. Perfect!
  3. Openness.
    • The subcontracting project manager is more transparent, more open, and focuses on the outcome because he doesn’t rely exclusively upon you for their income. Which rarely happens with the in-house project managers.
  4. Persistence.
    • The project manager has a commercial interest to deliver the project qualitatively and to get a good review, because the number of customers will depend on the work done, influencing the profit.
  5. Dedication.
    • As a lot of changes may arise on the go (adjustments, new ideas’ tests, etc.). Having a PM outside your company, you’re fully committed to the completion of the project throughout every stage of the project life cycle; from planning, right through to the final execution and delivery. He monitors closely every step of development. In case you have hired yourself, there may be risks such as loss of work efficiency, loss of motivation, and many others that will put the project at risk.
    • In case of subcontracting a project manager, you’re assured that the employee has the experience and that he will deliver the project successfully in the established terms and up to standard. Otherwise, the PM will pay penalties and will have to compromise his paycheck.
  6. Flexible workforce.
    • Working with worldwide customers in a variety of industries, the outsourced project manager is always flexible and adapts to any conditions. Even if is a significant difference of a client’ and our PM’s time zone, our expert adjust to the client’s preferred way and time of communication.
    • Moreover, the zone difference in our case this is a benefit. In this way, PM organizes his work in the most efficient way in order to have a productive conversation, and with the responsible team to structure all the necessities quickly and operatively at the same time.
  7. Cost-effectiveness.
    • You pay for exactly the length of time you employ thus you save a project’s budget in the long run. A qualified PM with vast experience will cost you enormously, having him as an employee in your company. But only taking strict advantage of the hours of an external project manager will save you money. In addition, for the in-house project manager you need to allocate money for some additional costs that you don’t have to pay for contractors:
      • Employer-provided benefits;
      • Insurance;
      • Social Security and Medicare taxes;
      • Office space;
      • Equipment;
      • Education and development (trainings, courses);
      • Team buildings.
    • Thereby, you save a substantial amount of money that can be used for your project development if necessary.
  8. Quicker time-to-value.
    • Solving small problems takes a lot of time and when there is a person who is responsible for the effectiveness of the team and the optimization of processes, both the client and the developers can focus on the key things, business/project development.
  9. Quality assurance.
    • Before launching the project, the project manager tests the product and makes sure that the app corresponds to the real scenarios of the user’s behavior. This is just one and the most important stage in which the client should not get involved and waste time. He will always remove obstacles or solve sudden issues, because he has problem-solving skills.
  10. Budget overruns.
    • PM is the person who ensures that engineers meet the deadlines. Due to regular reviews of the project budget, he makes sure that no specialist is misusing/overuse project resources in order to ultimately avoid idle expenses.
  11. Risk management and analysis.
    • Due to the comprehensive experience of the project manager, he constantly analyzes and isolates the risks to minimize the possibility of the breakdown. But even if the worst scenario happened, he knows how to find the solution even if it is the most complicated situation.
  12. Skillful communication.
    • When the team consists of specialists with different responsibilities, communication is key. As a bridge between developers and client, the project manager streamlines the process by receiving feedback that clearly defines the project’s vision. He knows better how to filter information and transform an hour-long conversation into clearly defined tasks.

Generally, no matter the size of your business, projects, or required skills. Therefore, you need an expert with a highly specialized area of knowledge and skill who will deliver successfully your final product, on time and without a prohibitive budget.

DAS Solutions is a company that has professionals with excellent entrepreneurial skills. Our Project Managers are certified and continuously improve their skills through trainings and courses. If you decided to implement new software, roll out a new product line, or undergo a new business initiative, contact us today by email, [email protected] . Let’s staff an exact project your business needs to thrive.

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    Our Approach to Your Project

    Whether it’s a small task, functional system or app creation, we know that our best work happens when our clients and team speak the same language.
     
    Building something significant for our clients properly, takes a weighty amount of effort. Yet how exactly do we go about getting everyone in sync?

    We always encourage our clients to be active right from the start. We ask every client and their team to be as involved as possible for a successful discovery phase. We want not only in the ultimate product, but the process itself to be interesting, creative, clear and gratifying. For some clients it’s their first time teaming up with a software development company. Thus, we believe it’s meaningful that their experience runs with ease. 

    1. Thoroughly Planning 

    At this starting step there is knowledge transfer and research. Understanding both business and user goals. Together with the client’s team we are carefully reviewing and analyzing our findings and planning out the overall implementation strategy. As gatekeepers of projects and timelines, we help set reasonable forecasts for delivering your asked end result.

    2. Diminish Drawbacks

    We want to cut down the learning curve when you get on board with our team. The project itself already requires your time and regard, so why make the process more difficult? One way we diminish drawbacks is by using simple project management tools. We like YouTrack, it lets you track and manage issues from the moment they’re reported to the moment they’re fixed. Information is continuously exchanged over YouTrack and quick questions are answered in real-time on Skype.

    3. Building Trust

    Defensible, the most important ingredient of any successful relationship. We are as invested in your success as in our own. DAS has a consultative approach and client oriented – we always consult our clients and advise them the best ways of achieving their business scopes. We are always trying to be aligned culturally, and are focused on partnership. Our clients and companies aren’t trophies, they’re friends we’ve met on our journey. That’s one of the motive we advocate transparency throughout each phase of our process. Check out some more details how we do that here. After all, our tagline is “The Code You Trust”, explains a lot, huh? 

    Whether you are a client or an agency, creating clear expectations on both sides helps foster trust and confidence. Nonetheless, save time and money, and let’s face it – brain cells. 

    Want to plan an industry-designates project with us? Get started with an experienced team – contact us here. If you are more comfortable getting in touch by email, reach us at [email protected]  

    Moving Forward,
    DAS Solutions Team.

    How to Start a Custom Software Enhancement Project?

    Custom software enhancement is often confused with custom software maintenance services, because the line between these two terms may seem blurred sometimes. You need to know that software enhancement includes advancements in features, platforms, performance, usability and design. Through enhancement your software application becomes faster, more efficient, more usable, more useful, and more desirable. It’s the next step in your software’s evolution, that’s why you need to know how to prioritize the changes.

    Step 1: Get an idea on where to start your custom software enhancement project at.

    Create a database of requested changes where users of your solution can offer what they wish to see in the upcoming version of your software. In addition to this, you can approach your most valuable clients/users and ask them directly what kind of new features they would like to add.
    Afterwards, ask the development team what kind of functionalities they would add.

    They may speak in favor of:

    Upgrading the software to be compatible with new database releases;
    Adding new statistical analysis and visualization tools;
    Adding a new tab to the dashboard;
    Improving the search function; etc.

    Step 2: Evaluate the information and take a decision.

    As with all business decisions, it’s a cost/benefit problem. What is the benefit of adding a feature? What will it cost (including the costs that will result from not adding the feature)? Calculate how much it will cost to add it.
    Tip: Usually the cost is calculated in hours that have to be spent by developers to develop a feature.

    Analyze the information you got from the users of your platform and identify those missing features that will have a tangible business impact on user experience. It makes no sense to add a feature from which only a few will benefit.

    At first, pick those features that have the most benefit for the smallest cost. Resources are often limited, while requirements and desires are not, that is why it is so important to prioritize correctly.

    An accurate estimation of a custom software enhancement project may be a herculean task. These questions will help you estimate the project:

    1. How will your existing solution be affected by modifications?
    2. Do you need to build the new feature from scratch or does something similar already exist in the system?
    3. Can you reuse the existing code?
    4. Will modifications require the testing of the whole system?
    5. How many developers are needed to make modifications?
    6. How much time will it take to develop, design and test new features?

    The bad news is that you can miscalculate the time and effort required. For instance, the development of a new functionality might take longer than you expected and result in higher production costs.

    In order to avoid this kind of errors it is better to entrust your custom software enhancement project to an experienced team of software developers who know how to:

    • Thoroughly analyze existing software documentation
    • Analyze the architecture of the existing software application and offer structural changes
    • Analyze and make changes to the existing code
    • Perform software security analysis

    Custom software enhancement cannot be made by a low-skilled developer. That’s why you need someone who has experience in adding new features to a code written by someone else, who can understand not only how to build in new functionalities, but also to see the business essence of the system.

    One of the most important things in software enhancement projects is to clearly prioritize the requirements and take an approach to incrementally work on one function or feature at a time. Your users will thank you for the changes they’ve asked and waited for.